We are well into wedding season around here but we thought it would still be a good time to share a few little refresher points to help you with planning your wedding stationery.
1. Save the Dates and Invitations are just the beginning.
Many of our brides don’t realize, when they first begin planning for their wedding stationery, that there may be more they want or need to complete their Special Day. We call those items “the Day-Of” things. This may include programs, place or escort cards…or maybe a seating chart. Menus, table numbers or other signage are also common needs. Some brides even need more specialty items like a tag or label for their favors, or a door hanger to go into their welcome bags. Regardless of what you are planning on doing, considering this as part of the wedding stationery package will alleviate stressing over what to do at the last minute. Regardless of your needs, these special day-of items go a long well to helping personalize and coordinating with your day.
2. Don’t forget to factor in postage when you are planning your stationery budget.
One of the most common mistakes couples make when planning their stationery budget is overlooking the postage. Depending on the type of invitation you choose, you may, at the very least, require a minimum of two stamps – one for your invitation suite and one for the response envelope. ALWAYS be sure to have someone at the post office counter weigh a completed invitation before mailing them. This will guarantee that you have the proper postage. We will often do this for our clients so they know ahead of time how much postage they are going to need.
Bonus tip: Square (like the photo above) costs more no matter what. Avoid a costly mistake and make sure that you consider this when selecting a square invitation design.
- Consider including rehearsal dinner invitations in the main invitation suite.
You can opt to print a smaller number of invitations for other events such as welcome parties, rehearsal dinners, and farewell brunches and insert those into the larger suite for only certain guests. Responses are often handled with a simple email address or phone number for these slightly less formal events. It saves you time and expenses associated with an additional mailing – postage, envelopes, addressing, etc.
- Ask for accommodations on the reply card.
Most people don’t think about this, but when you are planning a wedding with a lot of out-of-town guests this may prove to be very beneficial. This is especially true when you plan to include welcome bags or will be providing shuttle services to and from the venue. Knowing where your guests are staying will be helpful when planning for these additional services. Even when you have a block of rooms, some guests may opt for their own accommodations to make use of travel points or for other reasons.
- Keep track of addresses in Excel.
Even though we like our addresses in Word for envelope printing, it is a great idea to use Excel to keep track of your guests, how many people you are inviting, who is coming, and keep track of all their contact information in one place, etc. It will even help you when it’s time to plan your seating chart (if you are doing one). From this spreadsheet, you can easily print labels or your own envelopes, or provide this to a calligrapher, etc. It will also help after the wedding when it’s time to send out thank yous.
Start this spreadsheet while you are planning your wedding so it’s ready when you do your save the dates. So many times we find that couples didn’t do this so it’s a nightmare rushing to put everything together to get their save the dates out on time. Have your parents help you with this. They will often have addresses for family members which will save you a lot of time.
If you still have questions or there is something specific that you want to know about preparing for, ordering or mailing out your wedding stationery, please let us know!