More about Transportation / Shuttle Wording

Whether your guest list includes a lot of out-of-town guests or you just want to provide a convenient way for your guests to get to an from the hotel, ceremony and reception, if you are providing a shuttle or transportation service for your wedding, you want to inform your family and friends about all those details.

Provide the travel itinerary; whether from the hotel(s) to the ceremony, hotel(s) to ceremony and reception, or reception to hotel(s) at the end of the night, be sure to give all the specifics including times, and stops.  Below are a few examples:

Transportation will be provided to and from the wedding ceremony and reception from the Comfort Inn & Suites.  Shuttles will depart from the hotel lobby 45 minutes prior to each event and return every half-hour beginning at 8pm.  The final shuttle departs the reception at 11pm.

Transportation Service
Shuttles will leave The Hilton at 3:15pm and take guests to the Wedding Ceremony at Delaware Seashore State Park.
Following the reception, shuttles will return at 10:00pm.

Transportation will be provided from the ceremony to the reception. 
Shuttles will depart immediately following the wedding ceremony.

Transportation to and from the ceremony and reception will be provided for guests staying at the Comfort Inn & Suites. 
Please return this card with your RSVP if you plan on utilizing the shuttle. Thank you.

Transportation schedule
Pick-up to the Ceremony – Holiday Inn 3:00pm and Sea Esta III 3:20pm
Pick-up to the hotels – Indian River Marina 8:00pm

Wording for Hotel Accommodations

The thought of booking a block of rooms at a nearby hotel sounds scary…and expensive.  It’s actually quite easy and you don’t actually pay for the rooms.  Many hotels offer a discounted group rate when large parties of people book rooms at the same hotel.  Reserving a block of rooms simply means you are asking the hotel to set aside a certain number of rooms for a range of dates so your guests are able to reserve rooms and not be stuck hunting down a hotel to stay in.

Hotels will typically give a code or name to the block and as long as guests use the code by a certain date, guest are guaranteed a room when they book.

When providing this information, be sure to include the name, address and phone number of the hotel or hotels. You may choose to include the hotel website as well.  If you have made a group rate with the hotel, inform your guests how they can receive the discount when they book their hotel rooms. Lastly, Include a date in which, reservations should be made.  Group rate blocks often have an expiration date and your guest will want to know that.

Typical wording for hotel accommodations:

For your convenience, a block of rooms has been reserved at:

The Comfort Inn & Suites
2918 Route 15 South | Lewisburg, PA 17867
800-493-5555

Please reference the “Smith-Johnson” Wedding when making your reservation. 
Please make your reservations by June 3rd to receive the special group rate.

Wording for Map / Directions

Your directions card should include the complete address of the venue or location of the ceremony and/or reception.  Then, below the address, include detailed,  step-by-step driving directions for your guest to follow. Make sure that no matter the direction your guests are traveling from they will be able to easily understand your directions and make it on time. You may choose to include two sets of directions for guests coming from the north and guest driving from the south, for example.

Pro Tip:  Many venues have pre-written directions on their website that you can use.

Other Wedding Events

If you are turning your wedding into a weekend of festivities for your guests to enjoy, including the additional events on an enclosure card is a great way to keep them tuned in to all the celebrating.  These additional events may include a welcome dinner or drinks, rehearsal dinner, a round of golf, or a post-wedding brunch.

Be sure to include the day and time of the event and what the activity is. Also add the address of each event.

If you need a head count for these additional events, also be sure to include a date and RSVP information.

Dress Code / Attire

Your wedding invitation should clearly convey the formality of the wedding you are planning but it may not be enough to make knowing proper attire easy, depending on your wedding location.

Including an attire card, can be helpful information to advise your guests on what to wear. Some commonly used wedding attire is, Black Tie(tuxedos for men and formal gowns for women), Formal(suit and tie for men and dresses for women), Semi-Formal (suit and tie for men and cocktail dresses for women),and Cocktail Attire (suits for men and party dresses for women.). Although you may not be able to make your guest wear specific attire it’s always best to offer encouragement, if your wedding is outdoors and on a lawn, it nice to inform your guests to wear shoes appropriate for the lawn. Let your guests know to wear something that matches the theme of the wedding such as country, garden, beach, all white, etc. There are many ways to inform your guest what to wear in a fun and lighthearted way:

•  Black Tie Requested
• Our wedding will take place on the beach, be sure to wear appropriate shoes and bring a sweater to keep warm from the cool sea breeze.
• The ceremony & reception will be on the lawn, please choose your footwear accordingly.
• The venue is rustic, please dress accordingly.

Including Your Wedding Website

Including your wedding website on an enclosure card to tell guests where they can find even more information about your wedding is a great idea.

Taking the time to create a website (they are free) allows you to tell your guests things they may have questions about as well as share some details about your relationship that they may not already know. 

Here is a list of things you may want to include on your wedding website:

• Wedding Registry (should never go on your wedding invitation)
• Local activities, hotels restaurants, things to do and see in the area
• The story of the proposal
• How you met
• Your dating life
• Who the Wedding Party is
• Reception dinner menu
• photos of the venue
• Engagement photos

Simple way to word your website:

 For more information about our wedding, visit our wedding website:
www.jamieandjoshtothealtar.com